For example, they might store a draft proposal, their meeting notes, or the script for a demo they're going to deliver.Įmployees can also share OneDrive files and folders. They can store business-related files here for access from any device, and they are only available to that user. Start using OneDrive and your team site Team members can store their own files in OneDriveĮach person in your business who has a Microsoft 365 license assigned (and SharePoint Online selected) gets OneDrive cloud storage. And you can use hub sites to connect sites in your intranet. You can use communication sites in your intranet to publish information for a broad audience. SharePoint also has other types of sites you can use for your business. For example, to keep personnel and financial documents private to a small team, create a separate team site. We recommend separate team sites for each unit of work in your organization. For more info, see What is a SharePoint team site? and Create a team site in SharePoint Online.įiles that have shared ownership. Likewise, when you create a new SharePoint team site from the SharePoint home page or from the new SharePoint admin center, it also creates a Microsoft 365 group. When you create a Microsoft 365 group (for example, in the Microsoft 365 admin center, in Outlook, or by creating a team in Microsoft Teams), a SharePoint team site is created for that group. Storing content in OneDrive is like storing files on your computer no one else can easily access them.įor more info, see What is OneDrive for Business?īusiness files that other team members won't need to collaborate on or access regularly.Ĭollaboration. Here are recommendations for what to store in each location when you use OneDrive and team sites together: Learn more at Create a team in Teams.īoth OneDrive and team sites provide anywhere access for you and your employees.
Create a Microsoft Team to add a team site. A team site is ideal for storing files that have shared ownership where several people own the files and might collaborate on them. OneDrive is designed for individual use, with the occasional sharing of files.Ī team site is designed for sharing and collaborating on files regularly.
Microsoft 365 document storage and management If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.
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